Job Description

Job Description

Job Description

The Opportunity:

We are seeking a highly organized, adaptable, and professional Executive/Personal Assistant to provide comprehensive support to the Founder & President (Canadian fashion entrepreneur). This role combines executive-level administrative duties with personal assistance responsibilities, ensuring smooth coordination across all aspects of the Founder's professional and personal life. The ideal candidate will demonstrate exceptional discretion, sound judgment, and reliability, while being flexible with time zones to accommodate a dynamic schedule that includes frequent travel. A positive, proactive attitude and a “no task is too small” mindset are essential for success in this role.

Key Responsibilities:

• Manage Founder's calendar, schedule meetings, and coordinate travel (domestic and international).
• Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the Founder.
• Prepare documents, presentations, reports, and meeting materials.
• Ensure the Founder is briefed, prepared, and supported for all meetings and engagements.
• Coordinating home maintenance, contractors, and service providers.
• Gift shopping and event-related purchases.
• Coordinating with staff at vacation properties.
• Ensuring personal calendars align with professional schedules.
• Planning private events, dinners, and gatherings and attending when required.
• Sending invitations, managing RSVPs, and organizing catering/event details.
• Coordinating reservations at restaurants and social venues in multiple cities.
• Managing personal correspondence (cards, thank-you notes, gifts).
• Tracking, managing, and reconciling personal expenses (credit cards, receipts, reimbursements).
• Comfortable with regular interaction with business partners, retail staff and wealth manager.
• Other administrative work and ad-hoc tasks that may be assigned.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives or HNW Individuals.
• Post-secondary degree.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and professionalism in handling confidential information.
• Valid driver’s license and comfort with occasional long drives (to Family's cottage or chalet outside of GTA).
• Tech-savvy, with proficiency in Microsoft Office Suite, Outlook, and related tools.
• General accounting literacy is an asset.

Company Perks & Rewards:

• Competitive compensation and benefits package
• Primarily a remote position. Some travel required.

This Private Company is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify us by email and we will work with you to meet your needs.

This Private Company is an equal-opportunity employer and is committed to inclusion and diversity within its community. We encourage applications from members of groups that have been historically disadvantaged and marginalized. We welcome all applicants including but not limited to women, visible minorities, all religions and ethnicities, persons with disabilities, 2SLBTQIA+ persons, First Nations, Metis, Inuit, and Indigenous persons, and all others who may contribute to the further diversification of ideas.

This job posting is for an existing vacancy. No artificial intelligence will be used to screen, assess, or select applicants for this position and applicants will be notified within 45 days of the status of their application.

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