Job Description

Job Description

Office Manager — Verve Holistic Health

Location: Tustin, CA

Employment Type: Part-Time or Full-Time, Onsite

Verve Holistic Health is an integrative medical practice dedicated to identifying and treating the root causes of illness through naturopathic and functional medicine. We specialize in regenerative therapies, peptide therapy, IV nutrient infusions, ozone therapy, hormone balancing, and lifestyle-based care. Our mission is to restore optimal vitality through personalized, evidence-based, and compassionate medicine.

We are seeking a highly organized, proactive, and emotionally intelligent Office Manager to join our growing team. The ideal candidate thrives in a collaborative, fast-paced environment and takes pride in creating an exceptional experience for both patients and staff.

Clinic Operations & Leadership

• Oversee daily operations of the clinic, ensuring smooth patient flow and efficient systems.
• Supervise front and back office staff, providing ongoing training, feedback, and performance evaluations.
• Support the doctors with administrative tasks, scheduling, and project management.
• Maintain compliance with California healthcare regulations, HIPAA, and clinic policies.
• Coordinate staff schedules, meetings, and continuing education.

Patient Experience

• Uphold Verve’s standard of warmth, professionalism, and integrity in every patient interaction.
• Resolve scheduling, billing, and service concerns with empathy and efficiency.
• Ensure front office systems and communications reflect the clinic’s brand and values.

Administrative & Financial Coordination

• Manage vendor relationships, inventory, and supply orders.
• Assist with payroll logs, expense tracking, and employee onboarding documentation.
• Support marketing initiatives, event coordination, and special projects.

• 3+ years of office management or administrative leadership experience (healthcare or wellness preferred).
• Strong understanding of medical office operations, scheduling systems, and patient coordination.
• Excellent communication, leadership, and organizational skills.
• Proficiency in EMR systems, Google Workspace, and general tech fluency.
• Ability to multitask while maintaining attention to detail and composure under pressure.
• Passion for holistic, integrative, and patient-centered healthcare.

• Competitive hourly or salaried compensation (based on experience)
• Health benefits eligibility
• Complimentary IV and wellness treatment perks
• Supportive, growth-oriented team culture
• Opportunity to be part of a purpose-driven and rapidly growing integrative medical practice

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